OK Guys, Im sorry this one took so long to organise. There was an awful lot going on behind the scenes with this one to try and get it right. The new organiser had a big task ahead of her after the success of what Paula Lawlor (the original organiser) had achieved in previous years.
So this is the run of things. Yulefest are looking for us to come down on two different dates. The launch date which is Saturday November 24th and Sunday December 12th.
On the 24th we will need to be down there for around 12 to get ready. The will want us along the Parade and Medieval Mile (Im sure there will be a few more places). They are looking for us to be around till about 6, but do understand the need for breaks throughout the day. They can't provide accommodation on this day as there is nothing available in Kilkenny or nearby
On the 12th we need to be around for a morning start. Probably around 10am. They are looking for us to help them at the start of a fun run that starts at Kilkenny Castle. When thats over they will be looking for us to attend some other small events around the town. Again, we'll be ok for breaks etc. They can provide accommodation for some of us who wish to over night. Im limited on the number of rooms I can get. At the moment its 7. These 7 rooms will have to be shared, they're twin rooms.
With regard to expenses for travel. A contribution will be made to help cover costs and for those who are staying over night on the 12th, a contribution towards food will be made as well. We will of course have a donation made by Yulefest on our behalf to charity.
For this sign up, you need to advise me of the following:
1. What date(s) you want to sign up for.
2. If you are joining us on Sunday the 12th, do you wish to stay over. Remember, Im limited on rooms. I want to be fair with this one. If we have more people looking to stay than the accommodation they can offer then I will have a fair draw for the rooms. Having said that, I do have to keep the iconic costumes in mind. Yulefest are looking for as many iconic costumes as possible so I have to take this into consideration.
3. I need to keep the numbers to a max of 12 for each day. This is primarily driven by trying to cover the cost of expenses for those travelling long distances. There is no problem with anyone who wants to go but if I go over the 12 mark, I can't guarantee I can cover the costs. I'll probably have a better idea once we have the sign up numbers
501st and Rebel Legion have first preference. If all 12 slots are not filled for each day then I will open it up to GA. Its the Star Wars characters they are interested in the most. For those of you who have SW costumes and Reel Icons costumes, they have no issue if someone wants to change into a RI costume on the day.
EVENT - Yulefest
LOCATION - Kilkenny
DATE -Saturday November 27th and Sunday December 12th
TIME - 1pm - 6pm on the 27th and 10am till around 4 (to be finalised)
POC - Mairan Flannery
COSTUMES - 501st, Rebel Legion
STAFF DEALING WITH EVENT - Dave